* Alternate Process: As the shape name suggests, this flowchart symbol is used when the process flow step is an alternate to the normal process step. * Off-page reference: When you drop this shape onto your drawing page, a dialog box opens where you can create a set of hyperlinks between two pages of a flowchart or between a sub-process shape and a separate flowchart page that shows the steps in that sub-process. This is particularly useful for large flowcharts where you would otherwise have to use a long connector, which can be hard to follow. * On-page reference: This small circle (also known as Connector) indicates that the next (or previous) step is somewhere else on the drawing. This shape can also be used to represent materials and is sometimes called an Input/Output shape. * Data: This shape indicates that information is coming into the process from outside, or leaving the process. * Document: This shape represents a step that results in a document. This is useful if the diagram is very long and complex. * Sub Process: Use this shape for a set of steps that combine to create a sub-process that is defined elsewhere, often on another page of the same document. There can be multiple outcomes, but often there are just two - yes and no. * Decision: This shape indicates a point where the outcome of a decision dictates the next step. This is the most frequently used shape in almost every process. * Process: This shape represents a typical step in your process. * Start/End: Use this shape for the first and last step of your process. Visio shapes generally have names that suggest their most common uses such as: Most flowcharts tend to use only three or four of the shapes, unless there is a clear business reason to use more. However, there is no standard, universal meaning for the shapes – any shape can carry whatever meaning is agreed on by the people who will create and read the flowcharts. Each shape on the stencil represents a different kind of step in a process. When you open the Basic Flowchart template in Visio, the Basic Flowchart Shapes stencil opens too.
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